Planning and Response

Title Description Topics
Webinar Recording - Continuity of Operations and Business Continuity Planning for Long Term Care Facilities This 45-minute webinar recording on Continuity of Operations Planning for Long Term Care is available on the website of the California Association of Health Facilities. Recommendations & Guidance, Training Resources
Continuity of Operations Template for Long Term Care Facilities (California) This template, written for long term care facilities by the California Association of Health Facilities, is designed to assist providers in developing an effective continuity of operations (COOP) plan for emergency scenarios that result in an interruption in services and/or operations. Long term care residents are very vulnerable and rely upon providers to be adequately prepared to safely care for them during emergency events. With appropriate emergency planning, facilities will be able to minimize the loss of life, property and revenue and ensure that essential functions are continued during and after an emergency. A COOP will guide facilities through actions needed to achieve a timely resumption of their normal operations. This COOP template is intended to be used in addition to your Emergency Operations Plan (also known as a Disaster Response or Preparedness Plan) or EOP. Checklist, Sample Templates & Toolkits
Disaster Preparedness Program Resources - California Association of Health Facilities This is a link to the website of the California Association of Health Facilities Disaster Preparedness Program, established in September 2006, with the help of the California Department of Public Health Services (CDPH) and with funding through the Federal Hospital Preparedness Program (HPP). The CAHF-DPP website provides information and tools to assist long-term care facilities determine effective and efficient ways for disaster planning and integration into their Emergency Management Program, where appropriate. Checklist, Evacuation Planning, Hazard Vulnerability Assessment, Influenza, Preparedness Exercise, Recommendations & Guidance, Sample Templates & Toolkits, Training Resources
National Flood Insurance Program - Location of Participating Communities This page on the FEMA website lists the communities, nationwide, that are part of the National Flood Insurance Program (NFIP). Select your state, territory or nation to see if your community is listed. For more information about the National Flood Insurance Program, please search "flood" in the search bar of the www.LTCprepare.org website. Hazard Vulnerability Assessment
National Flood Insurance Program The federal National Flood Insurance Program (NFIP) offers flood insurance to business owners, homeowners, and renters if their community participates in the NFIP. Participating communities agree to adopt and enforce ordinances that meet or exceed FEMA requirements to reduce the risk of flooding. This resource is a link to the NFIP website with information about the National Flood Insurance Program, including a Risk Profile tool and how to find an insurance agent that offers flood insurance. Hazard Vulnerability Assessment
ESRD National Coordinating Center for Kidney Community Emergency Response This is a link to the Kidney Community Response page on the website of the End Stage Renal Disease (ESRD) National Coordinating Center. There are many valuable tools on this site for professionals as well as patients. Evacuation Planning, Recommendations & Guidance, Reports & Articles, Training Resources
Long-Term, Home Health, and Hospice Care Planning Guide for Public Health Emergencies This 280-page Planning Guide focuses on six topic areas identified by stakeholders: situational awareness, continuity of operations, facility or agency operations, crisis standards of care, staffing, and fatality management. Each topic area is addressed using the terminology and the framework outlined in the National Response Plan and the National Response Framework, which are Federal Emergency Management Agency (FEMA) documents prescribing the national response to man-made emergencies and natural disasters. Additionally, each topic area is presented in a manner that allows the user to develop needed sections in a long-term, home health, or hospice care facility's or agency's public health emergency preparedness and response plan. Several worksheets are included. Recommendations & Guidance
Emergency Preparedness Planning for Nursing Homes and Residential Care Settings in Vermont This manual was developed for nursing homes, assisted living residences, residential care homes and therapeutic community care homes in Vermont. The manual is organized into three sections. Section I provides an introduction to basic emergency management concepts. Section II helps users take a “bird's eye view” of their facility, setting the context for developing an emergency preparedness plan tailored to a specific facility's needs. Section III contains five planning modules that focus on priority aspects of emergency preparedness, including establishing a chain of command, setting up redundant communications systems, planning for staffing shortages, planning to shelter in place and planning for evacuation. The manual includes worksheets and checklists to help identify gaps and strengthen plans. Checklist, Evacuation Planning, Hazard Vulnerability Assessment, Recommendations & Guidance, Sample Templates & Toolkits
PREPARE Disaster Plan Template and Guidelines This document was developed in 2008 by Mather LifeWays with funding from the Assistant Secretary for Preparedness and Response (ASPR). The document provides templates to assist long term care organizations plan and prepare to meet the needs of both residents and staff in the event of a disaster/emergency. The Disaster Plan is compliant with current (2008) federal guidelines for disaster planning (National Incident Management System). Included are templates for mutual aid agreements, and other examples. Sample Templates & Toolkits
Continuity of Operations Planning for Healthcare Organizations - Training PowerPoint This is a PowerPoint presentation used in COOP training conducted by the Northeast Florida Healthcare Coalition on February 24, 2015, "Continuity of Operations Planning for Healthcare Organizations." Training Resources
Healthcare COOP and Recovery Planning This document describes the concepts, principles, templates and resources available to assist non-federal healthcare entities to align their planning methodologies with current federal continuity and recovery framework guidelines. Healthcare organizations can copy and paste needed planning information captured from this document into their own proprietary Continuity of Operations Plan (COOP) or Recovery plan. This document can be used as a research tool for collaborative planning efforts with other preparedness partners. This document is a collection of resources, ideas, templates and references and hyperlinks to additional information relating to Healthcare Continuity of Operations (COOP) and Healthcare Disaster Recovery. It may be used to develop plans, checklists, concepts of operations and other documents and tools related to Healthcare COOP and Recovery planning. Checklist, Recommendations & Guidance, Sample Templates & Toolkits
TRACIE (Technical Resources, Assistance Center, and Information Exchange) TRACIE is the acronym for the Technical Resources, Assistance Center, and Information Exchange, a website established June 2015 by the U.S. Department of Health & Human Services (HSS), Office of the Assistant Secretary of Preparedness and Response (ASPR). TRACIE was created to meet the information and technical assistance needs of regional ASPR staff, healthcare coalitions, healthcare entities, healthcare providers, emergency managers, public health practitioners, and others working in disaster medicine, healthcare system preparedness, and public health emergency preparedness. TRACIE includes resources and information for all public health preparedness partners. Checklist, Hazard Vulnerability Assessment, Preparedness Exercise, Recommendations & Guidance, Reports & Articles, Sample Templates & Toolkits, Training Resources
Evacuation Plan Development Tool Kit - Colorado This website of the Colorado Department of Public Health and Environment provides several downloadable tools for providers. Included is an Evacuation Decision Tree and a tool for rating residents’ evacuation capabilities. Evacuation Planning, Sample Templates & Toolkits
Nursing Home and Assisted Living Hazard and Vulnerability Analysis Tool This Hazard Vulnerability Analysis (HVA) Tool is based on the Kaiser Permanente model, re-designed specifically for nursing homes and assisted living residences. The tool is a downloadable Excel Spreadsheet in which you record your information and it automatically calculates your HVA scores. The HVA provides a systematic approach to recognizing hazards that may affect demand for nursing home or assisted living residences or the center's ability to provide services. The risks associated with each hazard are analyzed to prioritize planning, mitigation, response and recovery activities, and serves as a needs assessment for the Emergency Management program. Hazard Vulnerability Assessment, Sample Templates & Toolkits
Emergency Preparedness Guide for Assisted Living Communities Developed in collaboration with the National Center for Assisted Living, this guide is based on FEMA's Comprehensive Preparedness Guide 101 (CPG 101). This resource supports assisted living facilities to build emergency operations plans that local emergency management offices will immediately recognize. The guide includes a template using the traditional FEMA functional emergency plan format and demonstrations on how to complete various sections. This resource is available to FHCA members, or to members of the American Health Care Association/NCAL. Key Words: Emergency Preparedness Guide, Assisted Living Communities, Assisted Living Facilities, CPG 101, Emergency Operations Plan Template Evacuation Planning, Recommendations & Guidance, Sample Templates & Toolkits