Planning and Response

Titlesort descending Description Topics
CMS National Provider Call on the Emergency Preparedness Rule - Written Transcript This is a link to the written transcript of the CMS National Provider Call on the Emergency Preparedness Rule, held on October 5, 2016. See also other CMS resources on the Emergency Preparedness Rule, included in www.LTCprepare.org. Regulations and Mandates, Training Resources
CMS State Operations Manual: Guidance to Surveyors for Long Term Care Facilities Survey protocols and Interpretive Guidelines are established in the State Operations Manual for Long Term Care Facilities to provide guidance to personnel conducting surveys; they serve to clarify and/or explain the intent of the regulations and all surveyors are required to use them in assessing compliance with Federal requirements. Regulations and Mandates
CMS Survey and Certification Emergency Preparedness Initiative: Emergency Preparedness Checklist Revision This CMS recommended tool, originally developed in 2007 and updated in 2009, was revised in December 2013 and was accompanied by Survey & Certification Letter 14-12-ALL, issued February 28, 2014. This is a link to the Survey & Certification Letter and the Revised Checklist. Checklist, Evacuation Planning, Recommendations & Guidance
CMS Survey Tool for the Emergency Preparedness Rule (E-Tags) This is a link to the CMS Surveyor's Tool, which accompanied the 6-2-17 advance copy of the Interpretive Guidelines for the CMS Emergency Preparedness Rule. The CMS Survey & Certification Memo (Ref: S&C 17-29-ALL) accompanying the tool states: "Similar to how Life Safety Code (LSC) requirements have a set of K-Tags that are utilized for citations for multiple provider and supplier types, the emergency preparedness requirements will have a set of tags that will be utilized to cite non-compliance for all 17 provider and supplier types included in the final rule. The tags for emergency preparedness will be “E” Tags and accessible to both health and safety surveyors and LSC Surveyors. State survey agencies will have discretion regarding whether the LSC or health and safety surveyors will conduct the emergency preparedness surveys. Note: Surveying for compliance with the emergency preparedness requirements does not begin before November 15, 2017." Regulations and Mandates
CMS: Survey and Certification Effective Healthcare Provider Emergency Planning CMS's webpage dedicated to healthcare provider guidance on emergency preparedness. Regulations and Mandates
CMS: Survey and Certification Emergency Preparedness Resources This CMS website provides information and tools, utilizing an “all hazards” approach for disruptive events. The site provides useful information for developing effective and robust emergency plans and responses, and is “one-stop shopping” to obtain both mandated and voluntary emergency preparedness information and tools. The site includes a link Templates & Checklists, Lessons Learned, Health care Provider Guidance, and State Survey Agency Guidance. Regulations and Mandates
Code of Federal Regulations - Requirements for States and LTC Facilities Link to the Electronic Code of Federal Regulations, Title 42: Public Health, PART 483—REQUIREMENTS FOR STATES AND LONG TERM CARE FACILITIES, Subpart B—Requirements for Long Term Care Facilities. Regulations and Mandates
Communication Strategies for Emergency Situations This guide, drafted for Skilled Nursing and Post-Acute Care Centers, Assisted Living Communities, and Centers for Individuals with Intellectual or Developmental Disabilities, outlines a clear communications plan. It consists of policies, procedures, and an incident command structure, as a primary tool management may use to ensure employees follow protocols during an emergency. It also includes a Media Outreach plan, an essential part of the Communications plan. Policy
Communication with Vulnerable Populations: A Transportation and Emergency Management Toolkit This toolkit describes how to create a communication process to reach vulnerable populations regarding their transportation options in emergencies. This toolkit provides a guiding framework and tools for constructing a scalable, adaptable communication process built on a network of agencies from public, private, and nonprofit sectors. Vulnerable Populations
Community Residential Care Facility - Emergency Operation Plan Checklists for Plan Components This checklist was developed by the South Carolina Department of Health and Environmental Control and the University of South Carolina's Arnold School of Public Health to assist facilities to review the components of their emergency operations plans. Checklist, Sample Templates & Toolkits
Comprehensive Care for Vulnerable Elderly Veterans During Disasters This study examines the experiences of evacuations and sheltering of Veterans Health Administration (VHA) nursing homes (VANHs) during Hurricanes Katrina and Rita. Interviews were conducted with nursing home staff and representatives, which revealed that physical harm, psychological distress, cognitive decline, and increased social isolation were areas that deserved special attention for this vulnerable population. Research
Continuity of Operations Plan Template for Long Term Care Facilities This template, written for long term care facilities by the California Association of Health Facilities, is designed to assist providers in developing an effective continuity of operations (COOP) plan for emergency scenarios that result in an interruption in services and/or operations. Long term care residents are very vulnerable and rely upon providers to be adequately prepared to safely care for them during emergency events. With appropriate emergency planning, facilities will be able to minimize the loss of life, property and revenue and ensure that essential functions are continued during and after an emergency. A COOP will guide facilities through actions needed to achieve a timely resumption of their normal operations. This COOP template is intended to be used in addition to your Emergency Operations Plan (also known as a Disaster Response or Preparedness Plan) or EOP. Checklist, Sample Templates & Toolkits
Continuity of Operations Planning for Healthcare Organizations - Training PowerPoint This is a PowerPoint presentation used in COOP training conducted by the Northeast Florida Healthcare Coalition on February 24, 2015, "Continuity of Operations Planning for Healthcare Organizations." Training Resources
CPG 101, Developing and Maintaining Emergency Operations Plans, Version 2 CPG 101 (Comprehensive Planning Guide 101) is designed to help both novice and experienced planners navigate the planning process. Used in its entirety, this Guide provides information and instruction on the fundamentals of planning and their application. Chapters 1 and 2 lay the foundation for planning efforts by providing information on the basics of planning (Chapter 1) and the environment within which planners function (Chapter 2). With an understanding of these fundamentals, the Guide then transitions from theory to practice by discussing the different plan formats and functions (Chapter 3) and moving into an explanation of the planning process (Chapter 4). A detailed checklist, building upon Chapters 3 and 4, is provided in Appendix C. Because Appendix C provides a set of detailed questions to consider throughout the planning process, users are encouraged to copy or remove this checklist and employ it as they work through the planning process in Chapter 4. Evacuation Planning, Recommendations & Guidance, Sample Templates & Toolkits, Training Resources
Cybersecurity for Healthcare Facilities This resource is a link to the Cybersecurity Topics Collection in the Technical Resources Assistance Center and Information Exchange (TRACIE). Recent cyber attacks on healthcare facilities have had significant effects on every aspect of patient care and organizational continuity. They highlight the need for healthcare organizations of all sizes and types to implement cybersecurity best practices and conduct robust planning and exercising for cyber incident response and consequence management. Hazard Vulnerability Assessment, Incident Response, Recommendations & Guidance, Reports & Articles, Training Resources