Planning and Response

Title Description Topics
Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers This is a link to a page on the ASPR TRACIE website devoted to the CMS Emergency Preapredness Rule that went into effect November 2016. The compiled resources include the four core elements of the Rule as well as a Topics Collection with information to assist providers and suppliers to implement the new requirements. The four core elements are the CMS Emergency Preapredness Rule are: (1) Emergency Plan; (2) Policies and Procedures; (3) Communication Plan; and, (4) Training and Testing. Checklist, Recommendations & Guidance, Regulations and Mandates, Sample Templates & Toolkits, Training Resources
CMS National Provider Call on the Emergency Preparedness Rule - Written Transcript This is a link to the written transcript of the CMS National Provider Call on the Emergency Preparedness Rule, held on October 5, 2016. See also other CMS resources on the Emergency Preparedness Rule, included in www.LTCprepare.org. Regulations and Mandates, Training Resources
CMS National Provider Call on the Emergency Preparedness Rule - Audio Recording This is a link to the audio recording of the CMS National Call on the Emergency Preparedness Rule, held on October 5, 2016. See also several additional resources from CMS related to this call and the rule. Regulations and Mandates, Training Resources
CMS National Provider Call on the Emergency Preparedness Rule - PowerPoint On October 5, 2016, CMS conducted a national provider call on the Emergency Preparedness Rule. This link is to the PowerPoint Presentation used on the national call. In addition to this PowerPoint, see also several additional resources related to the CMS Emergency Preparedness Rule, listed separately on www.LTCprepare.org as links to their locations on the CMS website: - Audio Transcript - Written Transcript - Frequently Asked Questions (updated as questions are asked/answered) Regulations and Mandates, Training Resources
CMS Emergency Preparedness Rule Frequently Asked Questions (FAQs) Due to the large volume of questions CMS has received and continues to receive regarding its Emergency Preparedness Rule, CMS has developed a Frequently Asked Questions (FAQ) document to assist providers, State Agencies, Regional Offices, Accreditation Organizations and providers and suppliers in answering their questions. The FAQs are based on questions that CMS has already received since the publication of the final rule and will be updated as new questions are received. CMS encourages anyone with questions about the new rule to review the FAQs before submitting new questions as they may already have been addressed. Please note that due to the volume of questions being received we may not be able to respond directly to all inquiries. The majority of questions will be answered and clarified through the publication of interpretive guidance. Regulations and Mandates
CMS Emergency Preparedness for Healthcare Providers - Resources & Links To assist providers and suppliers in meeting the requirements of the new CMS Emergency Preparedness Rule, CMS has developed a website that contains various resources such as checklists, links to emergency preparedness agencies, planning templates and many other valuable resources. In addition, the website also provides a State-by-State listing of Health Care Coalitions which are available to States to connect with knowledgeable health care emergency preparedness officials. Checklist, Government Emergency Contacts, My State Links, Recommendations & Guidance, Regulations and Mandates, Sample Templates & Toolkits, Training Resources
CMS Emergency Preparedness Rule (Effective Date: November 2016) On September 16, 2016, the final CMS rule on Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers was published (Federal Register Vol. 81, No. 180). This rule affects all 17 provider and supplier types eligible for participation in Medicare. The rule became effective on November 15, 2016. However, health care providers and suppliers affected by this rule have until November 15, 2017 to implement the new requirements and be in full compliance. Surveyors will begin evaluating the new requirements after November 15, 2017. Providers and suppliers found out of compliance with the new regulations will be cited for non-compliance and must follow standard procedures for correcting deficiencies. Policy, Regulations and Mandates
An Emergency Preparedness Guide for Dialysis and Transplant Patients This guide, though targeted for individuals with renal disease, is an informative resource for healthcare facilities. Included is information on emergency renal diets and many resource links, including links for finding dialysis centers. Information for Consumers, Reports & Articles, Sample Templates & Toolkits, Vulnerable Populations
Tips for Retainng & Caring Staff After a Disaster When disasters strike, the ripple effects are significant. Survivors may be injured or displaced, or may have loved ones in similar situations. Healthcare providers and staff who maintain facility operations are no exception, and yet they are a critical component of the response phase and expected to care not only for their own loved ones, but community members and the facility, too. Leadership plays a vital role in ensuring staff feel cared for and safe. ASPR TRACIE has developed Tips for Retaining and Caring for Staff after a Disaster to provide general promising practices—categorized by immediate and short-term needs—for facility executives to consider when trying to retain and care for staff after a disaster. Recommendations & Guidance, Reports & Articles
National Hurricane Center Potential Storm Surge Flooding Map Storm surge is often the greatest threat to life and property and directly accounts for about half of the deaths associated with tropical cyclones in the United States (Rappaport, 2014). In an effort to improve overall awareness and understanding of the storm surge flooding threat, the National Hurricane Center (NHC) has issued a Potential Storm Surge Flooding Map (effective 2016) for certain tropical cyclones that affect the East and Gulf Coasts of the United States. The Potential Storm Surge Flooding Map depicts the risk associated with coastal flooding from storm surge associated with tropical cyclones and shows: -- Geographical areas where inundation from storm surge could occur -- The heights, above ground, that water could reach in those areas Hazard Vulnerability Assessment, Weather-Related Services
HVA Risk Assessment Tool in Excel Format This is the companion resource in Excel Format to the Hazard Vulnerability Analysis (HVA) Risk Assessment Tool developed by the Big Bend Health Care Coalition (www.bbhcc.org). To download a copy of the main resource in www.LTCprepare.org, type the full name of the resource in the search bar (Hazard Vulnerability Analysis (HVA) Risk Assessment Tool). Hazard Vulnerability Assessment
Hazard Vulnerability Analysis (HVA) Risk Assessment Tool This hazard vulnerability tool was developed by the Big Ben Health Care Coalition (Tallahassee, Florida), and is based primarily on a Kaiser Permanente instrument, and other resources. The tool was adapted and modified specifically for the Big Bend Healthcare Coalition. This resource is a PDF file, including page 1 of a multi-tab Excel File that represents the actual tool. To download the Excel file from www.LTCprepare.org, search for the companion resource named HVA Risk Assessment Tool in Excel Format. Hazard Vulnerability Assessment
Ransomware Attacks on the Healthcare and Public Health Sector: A Message from the Secretary of Health and Human Services (2016) This resource is the June 20, 2016 letter from the Secretary of the U.S. Department of Health & Human Services regarding ransomware attacks on the healthcare and public health sector. Included is a U.S. Government inter-agency technical guidance document, "How to Protect Your Networks from Ransomware" with links to other cybersecurity resources. Government Emergency Contacts, Recommendations & Guidance, Training Resources
Cybersecurity for Healthcare Facilities This resource is a link to the Cybersecurity Topics Collection in the Technical Resources Assistance Center and Information Exchange (TRACIE). Recent cyber attacks on healthcare facilities have had significant effects on every aspect of patient care and organizational continuity. They highlight the need for healthcare organizations of all sizes and types to implement cybersecurity best practices and conduct robust planning and exercising for cyber incident response and consequence management. Hazard Vulnerability Assessment, Incident Response, Recommendations & Guidance, Reports & Articles, Training Resources
Video: Cybersecurity and Healthcare Facilities Cybersecurity is a critical issue facing healthcare facilities. In this video webinar, a distinguished panel of experts describe lessons learned from recent experiences, planning considerations, and steps the federal government is taking to address cybersecurity and cyber hygiene. Length: 33 minutes. Hazard Vulnerability Assessment, Incident Response, Recommendations & Guidance, Training Resources